Utilization of a structured research site mentorship model to facilitate site performance in a clinical research network
Background: Research site mentorship has a positive impact on study enrollment. The VA Cooperative Studies Program's (CSP) Network of Dedicated Enrollment Sites (NODES) utilized an existing site mentorship model to onboard 13 new expansion sites. We describe the successes, challenges, and lesso...
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| Format: | Article |
| Language: | English |
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Elsevier
2025-04-01
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| Series: | Contemporary Clinical Trials Communications |
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| Online Access: | http://www.sciencedirect.com/science/article/pii/S2451865424001704 |
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| author | Marcus R. Johnson Danielle Beck Melyssa Sueiro Makaila Decker Jeff Newcomb Margaret Tiktin Amelia Kiliveros Aliya Asghar |
| author_facet | Marcus R. Johnson Danielle Beck Melyssa Sueiro Makaila Decker Jeff Newcomb Margaret Tiktin Amelia Kiliveros Aliya Asghar |
| author_sort | Marcus R. Johnson |
| collection | DOAJ |
| description | Background: Research site mentorship has a positive impact on study enrollment. The VA Cooperative Studies Program's (CSP) Network of Dedicated Enrollment Sites (NODES) utilized an existing site mentorship model to onboard 13 new expansion sites. We describe the successes, challenges, and lessons learned during the development and implementation of this model in this paper. Methods: NODES established a “Site Mentorship/Expansion Workgroup (SWG)” in October 2020 to plan and guide the consortium on providing mentorship and services to other clinical research networks, non-Node CSP study sites, and NODES expansion sites. In 2021, the SWG developed a 12-month implementation plan to onboard 13 new sites by pairing original Node (mentor) sites with expansion Node (mentee) sites. Mentors offered prompt guidance and solutions to mentees on site-level challenges by working with them closely. Implementation of the plan occurred from February 2022 through September 2023. Results: Data from the implementation of this mentorship plan demonstrated a 32.7 % increase (from 54.8 % in 2022 to 87.5 % in 2023) in the expansion sites’ achievement of their Objectives & Key Results (OKRs). From October 2020–September 2021, prior to mentorship assignments, the original sites (mentors) achieved an average of 88 % of their OKRs and attained an average of 86.7 % and 80.9 % of those OKRs in October–September of 2022 and 2023 respectively during the mentorship implementation phase. Conclusions: The results demonstrate that developing and implementing a research site mentorship model to facilitate onboarding and performance of research sites into an established network was feasible and contributed to the success of those sites. |
| format | Article |
| id | doaj-art-ba7bd200db5846c6953e6f9fd6dbfad9 |
| institution | Kabale University |
| issn | 2451-8654 |
| language | English |
| publishDate | 2025-04-01 |
| publisher | Elsevier |
| record_format | Article |
| series | Contemporary Clinical Trials Communications |
| spelling | doaj-art-ba7bd200db5846c6953e6f9fd6dbfad92025-08-20T03:42:41ZengElsevierContemporary Clinical Trials Communications2451-86542025-04-014410142310.1016/j.conctc.2024.101423Utilization of a structured research site mentorship model to facilitate site performance in a clinical research networkMarcus R. Johnson0Danielle Beck1Melyssa Sueiro2Makaila Decker3Jeff Newcomb4Margaret Tiktin5Amelia Kiliveros6Aliya Asghar7Durham VA Health Care System, USA; Corresponding author. Durham VA Health Care System, 508 Fulton Street (152), Durham, NC, 27705, USA.VA San Diego Healthcare System, USAVA Miami Healthcare System, USAVA Boston Healthcare System, USAVA Nebraska-Western Iowa Health Care System, USAVA Northeast Ohio Healthcare System, USAVA Bronx Healthcare System, USAVA Long Beach Healthcare System, USABackground: Research site mentorship has a positive impact on study enrollment. The VA Cooperative Studies Program's (CSP) Network of Dedicated Enrollment Sites (NODES) utilized an existing site mentorship model to onboard 13 new expansion sites. We describe the successes, challenges, and lessons learned during the development and implementation of this model in this paper. Methods: NODES established a “Site Mentorship/Expansion Workgroup (SWG)” in October 2020 to plan and guide the consortium on providing mentorship and services to other clinical research networks, non-Node CSP study sites, and NODES expansion sites. In 2021, the SWG developed a 12-month implementation plan to onboard 13 new sites by pairing original Node (mentor) sites with expansion Node (mentee) sites. Mentors offered prompt guidance and solutions to mentees on site-level challenges by working with them closely. Implementation of the plan occurred from February 2022 through September 2023. Results: Data from the implementation of this mentorship plan demonstrated a 32.7 % increase (from 54.8 % in 2022 to 87.5 % in 2023) in the expansion sites’ achievement of their Objectives & Key Results (OKRs). From October 2020–September 2021, prior to mentorship assignments, the original sites (mentors) achieved an average of 88 % of their OKRs and attained an average of 86.7 % and 80.9 % of those OKRs in October–September of 2022 and 2023 respectively during the mentorship implementation phase. Conclusions: The results demonstrate that developing and implementing a research site mentorship model to facilitate onboarding and performance of research sites into an established network was feasible and contributed to the success of those sites.http://www.sciencedirect.com/science/article/pii/S2451865424001704Department of veterans affairsCSPNODESClinical researchResearch site mentorshipSite performance |
| spellingShingle | Marcus R. Johnson Danielle Beck Melyssa Sueiro Makaila Decker Jeff Newcomb Margaret Tiktin Amelia Kiliveros Aliya Asghar Utilization of a structured research site mentorship model to facilitate site performance in a clinical research network Contemporary Clinical Trials Communications Department of veterans affairs CSP NODES Clinical research Research site mentorship Site performance |
| title | Utilization of a structured research site mentorship model to facilitate site performance in a clinical research network |
| title_full | Utilization of a structured research site mentorship model to facilitate site performance in a clinical research network |
| title_fullStr | Utilization of a structured research site mentorship model to facilitate site performance in a clinical research network |
| title_full_unstemmed | Utilization of a structured research site mentorship model to facilitate site performance in a clinical research network |
| title_short | Utilization of a structured research site mentorship model to facilitate site performance in a clinical research network |
| title_sort | utilization of a structured research site mentorship model to facilitate site performance in a clinical research network |
| topic | Department of veterans affairs CSP NODES Clinical research Research site mentorship Site performance |
| url | http://www.sciencedirect.com/science/article/pii/S2451865424001704 |
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